Utumishi na Utawala

ADMINISTRATION AND HUMAN RESOURCE MANAGEMENT DIVISION 

Objective 

To provide expertise and services on human resource management and administrative matters to the Council and coordinate all issues related to General and LGA's elections in the Council.

Functions 

This Division will perform the following functions:-

To interpret Public Service Regulations; Standing Orders and other Labor laws;

To oversee the implementation of ethics and value promotion activities including corruption prevention education;

To administer and oversee implementation of activities such as recruitment, selection, orientation, training and employee development, promotion, discipline, retention, motivation, performance management and general staff welfare;

To ensure optimal, efficient and effective management and utilization of human resource;

To coordinate Workers Council and Trade Union affairs;

To oversee the development and implementation of effective policies, procedures and guidelines for recruitment, training and development, deployment, retention of staff, promotions, performance management;

To conduct regular human resources audit and inventory of current and needed skills;

To provide registry, messengerial and courier services; and manage Office records;

To handle protocol matters;

To facilitate provision of security services, transport and general utilities;

To facilitate maintenance of Office equipment, buildings and grounds;

To coordinate implementation of ethics and value promotion activities;

To coordinate implementation of diversity issues;

To coordinate implementation of Private Sector Participation, Business Process Improvement and Client Service Charter; and

To provided advice on organizational efficiency of the Office.

To coordinate election activities in Council; and

To supervise General and LGAs elections.

This Division will be led by a Head and will comprise of two (2) Sections as follows:-

Human Resource Management Section; and

Administration Section.

3.8.1 Human Resource Management Section 

The Section will perform the following activities: -

Interpret and ensure adherence to Public Service Regulations, Standing Orders and other Labour laws;

Carry out human resources planning and development;

Coordinate staff recruitment, selection, orientation, placement, confirmation, training and employee development, promotion, motivation and transfer;

Prepare Annual Personnel Emolument estimates and administer salaries and process payrolls;

Coordinate implementation of Open Performance Review and Appraisal System (OPRAS);

Oversee employee’s benefits (pension, allowances, retirement, resignation, deaths etc) and other entitlements;

Oversee services related to separation form service (retirement, resignation etc);

Facilitate employee relations and welfare including employee health and safety, sports and culture;

Process and update leave records such as vacation, sick, maternity, study and terminal;

Coordinate complaints and grievances handling;

Serve as a Secretariat to the Appointment Committee; and

Coordinate Workers Council and Trade Union affairs.

The Section will be led by Officer In Charge.

 Administration Section 

The Section will perform the following activities:-

Facilitate maintenance of office equipment, buildings and grounds;

Coordinate implementation of ethics and value promotion activities including prevention of corrupt practices;

Coordinate implementation of diversity issues;

Provide registry, messengerial and courier services and manage office records;

Handle protocol matters;

Facilitate provision of security services, transport and general utilities;

Coordinate implementation of Private Sector Participation, Business Process Improvement and Client Service Charter in the Office;

Advise on organizational efficiency of the Office;

Coordinate election activities in Council;

Coordinate General elections and LGAs elections; and

Monitor implementation of principles of good governance.

This Section will be led by Officer In Charge.